How do I archive folders in Outlook 2013?

Manually Archive Messages

  1. Click the File tab.
  2. Click Info.
  3. Click Cleanup Tools (see Figure 5.16).
  4. Click Archive to open the Archive dialog box shown in Figure 5.17.
  5. Click the folder you want to archive.
  6. Choose a cutoff date, such as items older than 6 months.

Can you Auto Archive subfolders in Outlook?

You can set the auto-archive parameters of the sub-folders as follows: Right-click on the sub-folder, and choose “Properties” Select the AutoArchive tab. There you can set the auto-archive properties of the sub-folder.

Does Outlook Archive keep folder structure?

the existing folder structure is maintained in an archive file. This means that if there is a parent folder above the folder you archived, the parent folder is created in the archive file, but items within the parent folder are not archived.

How do I enable archiving in Outlook 2013?

Setting up AutoArchiving

  1. In the main Outlook 2013 window, click on the File tab and click on the Options button. The Outlook Options dialog box will appear.
  2. Click on the Advanced button in the Navigation pane on the left.
  3. In the AutoArchive section, click on the AutoArchive Settings button.

How do I archive a folder?

Open the folder containing the files you want to zip, right-click on any free space inside the folder, choose New and then Compressed (zipped) Folder. Name the archive as you wish. Double-click on the newly created archive: a new window will open. Drag and drop any file you want to archive into this folder.

How do I Archive all subfolders in Outlook?

To manually archive Outlook items, do the following:

  1. Click the File tab.
  2. Click Cleanup Tools.
  3. Click Archive.
  4. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.
  5. Under Archive items older than, enter a date.

What is the point of Archive in Outlook?

We recommend that you use the Archive feature to keep your Inbox clear of messages that you’ve already answered or acted on. Think of the Archive like a file folder. You can store items in the Archive folder and still access them easily.

What happens when you archive in Outlook?

AutoArchive is an older Outlook feature that allows automatic moving of old mails to a . pst file. This means that the messages are removed from the server and are harder to find through search. If the hard drive that contains the AutoArchive.

What is the benefit of making an archive folder visible in the Outlook folder list?

What is the benefit of making an archive folder visible in the Outlook folder list? Archived items in the folder are accessible within the Outlook client. Use the drop-down menus to complete statements about archiving and backing up data files.

How do I restore an archive folder in Outlook?

Restore Your Archived Outlook Email (Windows)

  1. Find your archive. pst file. Note: This file may also be named something else, but will have a . pst file extension.
  2. In Outlook select File > Accounts Settings > Account Settings… > Data Files tab > Add…
  3. Browse to where you saved your Archive. pst file.
  4. Click OK.

How do you archive a file in outlook?

To manually archive Outlook items, do the following: Click the File tab Click Cleanup Tools. Click Archive. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive. Any subfolder of the folder you select is included in this manual archive. Under Archive items older than, enter a date.

How does archive work on outlook?

Outlook Archive (and AutoArchive) moves older email, task and calendar items to an archive folder, which is stored in another location on your hard drive. Technically, archiving transfers older items from the main .pst file into a separate archive.pst file that you can open from Outlook any time you need it.

How do I automatically archive emails in outlook?

First, open the Outlook for Auto Archive Emails. Now go to the File tab and then go to Options and go to Advanced section. Now click on the button you see Auto Archive Settings.

Should I archive my Outlook Mail?

While most email services provide you with enough storage space, you may wish to archive your folders to free up additional space in your mailbox. Using Microsoft Outlook, you can automatically archive folder items that match your criteria, such as items older than three months.